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Circulation Policies: For Faculty & Staff

Who Can Borrow What and For How Long

Borrowing policies for faculty and staff

The Library borrowing policy for faculty and staff are designed to accommodate your needs.

Print books in the DMU, Faculty Development and Leisure Reading collections, as well as journals, may be checked out for as long as they are needed. Notices are sent periodically as a reminder that the item is checked out to you. When you receive the reminder notice, please check to be sure that you know the location of the item. There is no need to respond to these reminder notices. One year after check-out, a notice is sent requesting that the item either be renewed or returned to the Library. At this time, please reply to the notice and request a renewal, or return the item to the Library if you are no longer using it. If we don't hear from you, and the item is not returned, we will assume that you know the location of the item, and are still using it. We will renew it for you and send you an email to confirm that it has been renewed.

If another patron requests an item that is checked out to a faculty member or employee, an email will be sent requesting that the item be returned after the initial loan period has passed.

Reserve, 3-day Reserve, and Board items have a loan period of 3 days, and at that time, a notice will be sent requesting the return of the item so that it is available for student use.

Other materials such as DVD's, Bones and Anatomical Models, Games, Headphones, White boards, Bookstands, and Clipboards or any other collections not otherwise listed above checkout to faculty for the same loan periods as given for students. Please see student loan policies for these collections.

Faculty members and employees do not incur fines. However, if an item is lost, the replacement cost of the item will be charged.

Adjunct faculty

While all print collections are open to adjunct faculty for in-library use, no check out privileges are available. Library privileges for electronic resources are available to any adjunct faculty member meeting departmental and institutional criteria for granting of a DMU login. If granted, this login allows on-campus access to electronic library materials, including e-books, current journal subscriptions, electronic journal backfiles, and research databases. It also allows off-campus access to e-books, current journal subscriptions, electronic backfiles, and selected research databases. (For a list of databases available from off-campus, please contact library staff.)   In addition, access to all Library electronic resources is available to all persons using the Library kiosk computers, which are located near Library Collections room on the 2nd floor of the Edge of Advancement. Login information is provided by staff in the Library Collections room in exchange for a driver's license which will be held until the session has ended. No interlibrary loan privileges are available to adjunct faculty members.

Enrolled in a DMU degree program?

Please note that any non-faculty employee who is currently enrolled as a DMU student must abide by the borrowing policy for students. Loan periods for materials will be the same as for other students.

Course reserves

Please be sure that a Textbook Adoption Form listing all required and recommended texts is completed for each course and sent to the Library at least eight weeks prior to the first day of the class.

The library will purchase or license any material marked as required for your course. 

Borrowing Policies and Access to Electronic Resources for Emertitus Faculty

Emeriti faculty may check out Library materials. Loan periods are as follows:

DMU (Open-Shelf) Collection

2 weeks

Reserve Collection*

3 days

3-Day Reserve

3 days

Board Review Collection

3 days


3 days

Leisure Reading Collection

2 weeks

Headphones/White Noise Machines

Due back at 8:00 p.m. on day of checkout

*Print materials in the Reserve collection check out overnight after 9 p.m., and are due back at 10 a.m. on the following day. Non-print Items in the Reserve collection (such as bones) do not check out overnight.

Emeriti faculty do not incur overdue fines. However, if an item is lost, the emeriti faculty member will be charged the replacement cost of the item.